Recordkeeping

All of the documents used by a governing body are part of its written records.

8.1 For how long should the records be stored?

The records of a governing body are very important documents. They constitute an important element of the history of the school. Apart from the fact that they may be needed by the Department at some stage, they are also vital in ensuring continuity from one governing body to the next. They should, therefore, be kept permanently.

Exception is the records of voting, which are kept for a limited period. 

8.2 What records should we keep?

Every governing body should keep, use and store:

  • Notices of meetings
  • Agendas for meetings
  • Attendance registers
  • Minutes of meetings
  • A resolutions book
  • All correspondence

Questions